Spring Trends & Insurance Tips For Event Planners

EVENT PLANNERS’ GUIDE TO SPRING TRENDS (AND THE INSURANCE YOU NEED)

Posted April 4, 2025

In Event Insurance, Event Liability Insurance

With winter events coming to a close, it’s time to spring into action with seasonal party trends that swap out ski lodge celebrations for outdoor venues and more active gatherings. Still, moving outdoors and the unpredictable spring weather means planners must implement risk management strategies and carefully consider their event insurance needs.

6 SPRING TRENDS & INSURANCE TIPS FOR EVENT PLANNERS

We’ve created a guide that highlights the top spring event trends, along with key insurance considerations to keep in mind for a smooth and successful event.

1. TIME TO CELEBRATE OUTDOORS

We’re excited to see our event planning partners flourish with creativity by designing events that take advantage of the outdoors in unique ways. Some of our favorite ideas include:

Hosting Coachella-inspired outdoor concerts
Enchanting garden-themed corporate brunches
Movies in the park
Food truck festivals
And campground-style weddings

Insurance considerations: Special event insurance may provide financial protection against weather-related property damage, and liability issues that might surface in an outdoor setting. However, we advise all event planners to consider cancellation coverage at a minimum.

2. SPRING INTO SUSTAINABILITY

Eco-friendly and greener gatherings remain a priority for over two-thirds of event planners. A recent study found that nearly half of respondents reported implementing compostable or reusable plates and cutlery, recyclable materials, upcycled materials, and energy-saving lighting when planning a sustainable soirée.

Insurance considerations: If your event features unique elements like solar-powered lighting or green energy setups, make sure your insurance policy covers rented equipment.

3. CHERRY BLOSSOM FESTIVITIES

Party planners love a good challenge, particularly if it delivers a memorable guest experience. Nevertheless, one of our favorite spring event trends requires nailing timing and coordinating alongside nature by hosting a cherry blossom-themed wedding or corporate event.

If you’re up for the challenge, we recommend reviewing the peak blooming period offered by the U.S. National Parks Service. From there, simply decorate using floral prints, pinks, and other spring colors with your cherry blossom theme.

Insurance considerations: Book a venue within the blossoming window and get cancellation insurance should Mother Nature not cooperate with your timeline.

4. MICRO-EVENTS & INTIMATE GATHERINGS

Smaller, highly curated events will continue to trend upward this spring. These micro-events will find event planners benefiting from being able to create a more personalized and tailored experience, being able to flex their creativity, and easier resource allocation for higher-quality elements in areas like food and entertainment.

This includes spring weddings, with half of event planners sharing that newlyweds are now opting for smaller guest lists to reduce budgets.

Insurance considerations: Whether it’s a private dinner party or an intimate wedding, event liability insurance can cover unexpected mishaps, and vendor no-shows for events of any size.

5. VIBRANT COLORS & ELEVATED DECOR

Balancing nature with vibrant colors is one of the best aspects of designing a spring event. This year, party planners are taking a page out of the Vogue playbook by designing elaborate settings that include the following seasonally inspired colors:

Wispy pinks
Mocha mousse
Elegant blues
Pops of pistachio

In addition to the brilliant shades above, party planners will apply them to create lavish place settings, Gatsby-like garden settings, and extravagant spring weddings.

Insurance considerations: When investing in elaborate decorations or lighting, ensure your event liability insurance covers any potential issues and safety risks associated with custom installations or decorations.

6. INTERACTIVE FOOD & BEVERAGE EXPERIENCES

Our event planning partners tell us that spring will usher in more immersive food and drink experiences by providing guests custom culinary demonstrations, build-your-own botanical cocktail menus, and personalized food journeys.

Insurance considerations: Ensure your event insurance includes liquor liability coverage and protects you and the host from claims associated with foodborne illness, and allergic reactions.

CONNECT WITH OUR EVENT INSURANCE COMPANY TODAY

Ready to make your spring event unforgettable? Let us handle the risks while you focus on the fun stuff. With experience supporting planners nationally, we provide event insurance tailored to your event, its risks, your guests, and your budget.

Ashley Barto