8 QUESTIONS EVENT PLANNERS SHOULD ASK THEIR EVENT INSURANCE PROVIDER

As an event planner, you’re used to juggling endless details, but one of the most important aspects—event insurance—often comes with a flood of questions. From “Do I really need event insurance?” to “How can I get the best coverage without overpaying?” These initial conversations lay the foundation for comprehensive protection, customized policies, and potential savings on premiums.

We understand your time is valuable, so let’s get straight to it. Here are the key questions you should ask an event insurance provider to ensure you secure the right policy for your event.

1. AM I REQUIRED TO HAVE EVENT INSURANCE?

In most cases, the answer to this question is yes.

For starters, nearly every venue requires hosts to have a party liability insurance policy to hold an event that supports specific liabilities, such as property damage and injuries. What’s more, sponsors may also require organizers to show proof of insurance before signing an agreement.

An insurance provider will also assess whether or not you need additional benefits tailored to your occasion. For example, if you’re serving alcohol, you’ll need to have a host liquor liability policy to stay compliant.

2. SHOULD I CONSIDER EXTRA COVERAGE FOR ANY RISKS?

Every event comes with its own set of challenges. Working with a team that understands the unique aspects of your event helps ensure you get the right coverage tailored to your needs, all while keeping costs in check.

The top risks associated with event insurance include the following:

• Alcohol-related incidents
• Travel risks
• Damaged property
• Medical emergencies
• Weather-related liabilities and cancellations

Remember, asking this question has the added bonus of ensuring your coverage is tailored to your event, whether you’re planning a wedding, trade show, concert, or any other type of event. 

3. CAN I CUSTOMIZE MY COVERAGE?

Yes. Given the uniqueness of each event (and the unpredictability of attendees), it’s best to consult with a trusted insurance partner to ensure your policy addresses all risks.

For example, suppose you’re looking for wedding liability coverage. In that case, your foundational policy may include liability coverage for injury and damage to the venue, plus insurance to serve alcohol. 

However, you can add benefits like cancellation coverage or vendor policies and customize a plan based on what your risk assessment reveals.

4. WHAT EXCLUSIONS APPLY TO MY EVENT INSURANCE?

We always walk our partners through a policy’s underwriting to ensure they know what’s covered. We also communicate which exclusions apply. Generally, those include high-risk activities like fireworks, intentional damage, or specific weather-related scenarios—depending on your benefits.

Remember, every event has specific risks. As a result, we recommend asking your provider to clarify any exclusions to mitigate liabilities should the unexpected happen.

5. DO YOU OFFER CANCELLATION INSURANCE?

Whether you’re calling off an event due to severe weather, illness, or unforeseen logistical issues, canceling an event can cause financial distress. 

We’ve helped folks maneuver the hardships of mitigating catastrophic losses from non-refundable deposits, vendor payments, and other costs by offering postponement and cancellation insurance that delivers results. 

6. WHAT IS THE CLAIMS PROCESS LIKE?

Ask your provider about their claims procedures, timelines, and required documentation. Knowing this information upfront could prevent confusion or delays when time is of the essence and you need it most. 

7. HOW QUICKLY CAN YOU PROVIDE PROOF OF INSURANCE?

Party planning requires all participants to be on the same page, and securing your venue often hinges on providing proof of insurance. Most venues require this document before they finalize agreements, so it’s crucial to know how quickly your insurance provider can deliver it.

Here, we know that information is timely, so our partners never have to wait to receive any and all pertinent information. 

8. HOW DO I GET THE BEST RATE ON EVENT INSURANCE?

Partnering with a special event insurance team is the easiest way to receive the best rate on premiums while receiving the best coverage. We always review all pricing options to ensure our clients maximize savings, whether you’re bundling event insurance with another policy or buying it à la carte.

CONTACT OUR SPECIAL EVENT INSURANCE COMPANY

To receive a complimentary quote, simply complete the form here, and we’ll follow up with a curated policy tailored to your event. We also invite you to contact us online with all other inquiries—we’ll reply with additional information shortly after receiving your note.